• Bristol Rugby Community Foundation
Bristol cycling challenge

Term and Conditions of Entry

The Terms and Conditions detailed below apply to all entrants participating in the Break The Cycle Challenge 2017 organised and operated by Bristol Rugby Community Foundation. Completion of an entry form or purchase of an entry by every participant acknowledges acceptance of these Terms and Conditions by the participant.

  1. This event is not a race or trial of speed, but a personal challenge and as such there will be no list published which sorts riders either in finishing time or finishing order.
  2. Participants are responsible for the roadworthiness, safe working order and suitability for the event of their own cycle. If the event is to be held in poor or little light, then front and rear lights must be used and have adequate battery life for the duration of the event.
  3. Each participant is responsible for providing their own insurance protection for their participation in the event. Payment of the entry fee to Bristol Rugby Community Foundation does not include any insurance protection for accident, sickness or negligence of any individual participant. Any accident or injury caused by the rider's actions will be the responsibility of said rider.
  4. Participation in the event is at the participants own risk. The participant is fully responsible for their actions whilst attending the event. This includes the event centre (Ashton Gate Stadium) and during the event itself. Bristol Rugby Community Foundation do not accept responsibility for the actions of the participant, nor the consequences of such actions.
  5. It is mandatory that all participants wear a safety approved cycling helmet complying with the latest EN1078 standards. Helmets will be worn for the duration of the event.
  6. You must obey the highway code rules. You are requested to ride in single file where appropriate and no more than two abreast at any time. Please be aware of your fellow cyclists and any other traffic. Please always indicate your intention to stop or change direction. You must not use earphones or mobile phones while riding. You must stop in a safe place if you need to make or receive a call. All participants must adhere to and obey the Highway Code, local bylaws and laws where applicable and extend all reasonable courtesy to other road users and the other participants taking part in the event and for horses (slow down and pass with care) pedestrians and bystanders.
  7. No accompanying vehicles are allowed to follow participants. Any participant failing to observe this regulation will be withdrawn from the event.
  8. The Event Entry form must be completed by a person aged 18 years or over. Evidence of age may be requested. Participants must be a minimum of 16 years old. Participants under the age of 18 years will be allowed to participate in the event with the consent of their parent or legal guardian who must complete the Event Entry form on behalf of the underage participant. A parent or guardian must accompany participants under the age of 18.
  9. Each participant, upon entry agrees they are physically and mentally capable of riding the distance they have chosen. It is the responsibility of all participants to make sure they train appropriately and have the fitness level to be able to complete their chosen route within the designated time. If in doubt they should consult their doctor.
  10. Event entry fees cannot be refunded or transferred in any circumstances.
  11. The use of triathlon bars is discouraged. However, where participants do have them fitted they are not to be used when riding in a group.
  12. Riders are expected not to drop or leave litter on any part of the route and to dispose of it responsibly at an appropriate place or bin. Any rider found littering will be withdrawn from the event.
  13. Each participant will be fully responsible for any fees or costs incurred arising from an accident either involving or caused by the participant. This includes, but is not exclusive to, fees from Police, Air Ambulance, Fire and Rescue and the Ambulance Service. If the situation arises that you are not capable of making the decision to call the emergency services, the rider agrees that a member of the Bristol Rugby Community Foundation organisational team or a member of the public may call for them. In this situation, the participant still accepts the costs and consequences of such actions.
  14. (a) Route markers will be used to identify the route to be taken. However, it is the responsibility of each participant to take the correct course. The marking of the route does not necessarily indicate that the road is rideable and participants must take their own decisions about whether to proceed on bike, foot or not at all.
    (b) During the event there will be warning signs at appropriate points on the road. Absence of these signs does not signal there are no dangers approaching and it is the individual participants responsibility to decide how to ride and whether to ride a section or not.
    (c) The function of marshals of public roads is to indicate direction and riders must decide whether a movement is safe. Marshals cannot hold up other traffic and you must rely on your own judgment whether the road is clear.
  15. If circumstances dictate, or in the interest of safety, the organisers reserve the right to make changes to the published event route. The organisers will endeavour to avoid unreasonable changes which would substantially detract from the sportive experience but the choice of such changes is entirely in the discretion of the organisers.
  16. Participants must comply with the instructions of the organisers and course officials. The organisers may in their discretion withdraw a participant from the event if they consider the participant has failed to observe the Event Conditions. Participants withdrawn must surrender their rider number to an event official and take no further part in the event. No refund of the entry fee will be made in such circumstances.
  17. Participants who are passed by the broom wagon will be judged to be riding too slowly to reach food stations, marshal points or the finish before they are closed. They will be required to withdraw from the event and surrender their rider number. Sometimes a lift to the finish will be available but cannot be guaranteed. If they elect to continue riding they will be unsupported. No refund of the entry fee will be made in such circumstances.
  18. Participants have a duty to report to an event official as soon as practicable, anything that they see or hear which they reasonably believe may impact on the safety or welfare of themselves or others.
  19. The organisers may cancel or postpone the event or delay the start due to circumstances beyond their control.
    (a) Extreme or unusual weather conditions are likely to lead to cancellation or postponement of the event.
    (b) If it is practicable to reschedule the date each entrant will be notified by email of the new date and each participants entry will be automatically moved to the rescheduled event.
  20. (a) Participants must carry a suitable bicycle repair kit (including spare inner tubes and a pump) to maintain the serviceability of their bike in the event of punctures or other minor mechanical failures. Mechanical support at the event is for emergency use only.
    (b) On the day of the event participants must complete the Event Registration/Declaration form. Participants will wear their rider number for the duration of the event, the participant must complete all details on the rear of the number.
    (c) Participants are responsible for their own nutritional requirements throughout the event. You are advised to carry enough food, drink, money, mobile phone, as well as extra clothing to complete the event, taking into account route and possible adverse weather conditions.
  21. Participants agree to return to (or call) the event centre (Ashton Gate Stadium) at the end of their ride and report to a member of staff. Not doing so will mean that a search may be organised and the subsequent cost will be billed to the participant.
  22. The organiser has the option to take entries on the day as well as in advance providing the maximum entry has not been reached. If entries are accepted on the day for this event the price will be increased over the advance entry fee by £5.
  23. Entrants give permission for the organisers, event sponsors, and their agents to use any photographs, video tapes, motion pictures, website images, recordings, or any other record of the event. Such articles may be used or included on websites, media publications, advertising, promotional information, or other publicly accessible sources.
  24. (a) This agreement constitutes the whole agreement between the parties and any prior agreements, oral or written, are excluded.
    (b) Any failure by any party to enforce or to exercise at any time any term or any right under this agreement shall not be deemed to be a waiver of that term or right and shall not affect that party's right to enforce or exercise it later.
    (c) If any term or part of this agreement is found to be illegal or unenforceable or partly so it (or the illegal or unenforceable part) shall be deemed to be served and omitted from the agreement and shall not affect the validity of the remainder of the agreement or term as the case may be.
    (d) Nothing in this agreement confers any third right on third parties to enforce the provisions of this agreement under the Contracts (Right of Third Parties) Act 1999.
    (e) The laws of England & Wales shall govern this agreement.

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